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ELECTRONIC
DATA VAULT |
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Our EDV allows companies to
safeguard their valuable digital data by storing it on-site or off-site.
Each system is designed to meet your individual needs. Data can be
either captured online, downloaded from physical media or created by
programs such as OASIS (Ovation's Asset Scanning and Information Storage
system). Retrieval is virtually instantaneous via Ethernet, Modem, ISDN,
DSL, T1, T3, Frame Relay or ATM Line. |
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our
EDV allows reliable storage and
quick
access to your sensitive
digital
information |
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Unlike other proprietary
or industry specific systems, the Ovation EDV can store any type of
data, including medical information, financial and legal records or oil
and gas industry data. It can also be scaled to fit your needs. Small to
medium sized companies can use a commercial EDV; larger firms can use a
dedicated system with high speed data transfer via Intranet.
Currently, Ovation Data
Services, Inc. (ODS) operates and EDV to store information generated by
the 58th District Court of The State of Texas. This ODS Electronic Data
Vault was the first to receive legal acceptance from the Texas Supreme
Court for digitally storing information. Court personnel and a network
of more than 100 attorneys throughout the United States use this EDV to
send a continual stream of information into the court and to retrieve
it.
To protect the integrity
of information, this EDV is located within a security controlled,
air-conditioned, dedicated zone. A typical system contains a Sun Ultra
server to control and process information. Data is stored online on a
hard disk or near online through multiple combinations of media and
devices, such as an Eliant Exabyte Drive/Library, a Quantum DLT 4000
Drive/Library, an IBM 3590 Drive/Library. an Sony DTF Drive/Library and
/or a Hewlett-Packard Optical Disk Jukebox.
Unlike other online data
vaults, our EDV offers significant differences. Major advantages
include:
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a
high-speed search and
retrieval
capability |
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The EDV is an active
archival rather than a backup vault. |
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elimination
of lost or
misplaced
information |
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Management studies
indicate that up to 15% of all information gets misfiled, so it is not
available when you need it. Even worse, when the typical business
suffers a catastrophic loss of paper or business records, 75% of the
time it goes out of business within a month. With an EDV, such a
possibility is virtually nonexistent. |
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unlimited
storage capacity |
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Increasing your EDV is as
simple as adding another storage device. There is never a need to add
expensive shelf space or construct a new storage facility. |
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seamless
migration and updates of
your
physical digital database |
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As new technology or media
becomes available, you simply add a new device to the EDV and migrate
your current data onto the new media. |
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reduce
hard copy
storage
expenses |
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Those same management
studies suggest that each office filing cabinet costs an average of
$1200 annually to maintain. That includes floor space, filing time,
materials and other miscellaneous expenses. By reducing your physical
storage needs, an EDV can dramatically lower that expense. |
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significant
saving on
your
hardware purchases |
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With an Ovation EDV, there
is no need to buy countless suites of optical disk jukeboxes or tape
libraries, and you enjoy obvious economies of scale. |
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security
guaranteed |
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Our specialized electronic
signature generation software allows us to guarantee the authenticity of
your data. As it enters the vault, each data set generates a signature
based on its unique digital characteristics. When it is retrieved, the
data goes through the same program on the customer's computer,
regenerating another signature. If the same unique signature occurs,
then the data is 100% identical to the last bit of data.
For disaster protection,
data is backed up to multiple media. These, in turn, are then
distributed to various safe sites throughout the USA. ODS also has an
exclusive worldwide policy through Lloyd's of London to provide data
reconstruction insurance. Other insurance companies and conventional
off-site data centers typically offer only insurance for the data
material value, i.e., the media itself. The difference between the two
can be catastrophic to a business.
For more information about
how an ODS Electronic Data Vault can protect and manage your company's
valuable business records and other data, call or write us.
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