Resource: Articles

Preserving, Protecting and Sharing our Digital Heritage

A vast amount of this historical and cultural information is not yet digitized, jeopardizing its accessibility and potentially risking its very existence over time.

Why digitize data?

Ancient manuscripts, rare books, photographs, art, and artifacts are currently stored in physical archives, libraries, museums, and private collections around the world. A vast amount of this historical and cultural information is not yet digitized, jeopardizing its accessibility and potentially risking its very existence over time. Justification for digitizing cultural and historical materials is multifaceted.

Challenges to consider


Environmental factors such as humidity, temperature fluctuations, and exposure to light can cause physical materials to deteriorate over time, and lead to the loss of valuable historical and cultural artifacts.

Limited accessibility:

Physical materials are often stored in specific locations, limiting access by a global audience. Researchers, historians, and the general public may find it difficult to access materials located in remote or restricted areas.


Some historical artifacts are extremely fragile and cannot be easily handled or transported. This restricts sharing them with a wider audience.

Costs and resources:

Digitization efforts can be expensive and time-consuming. Many organizations lack the necessary funding, equipment, or expertise to comprehensively digitize their collections.

Technology obsolescence: 

Migrating digital assets to newer formats and technologies requires very careful consideration. Rapid advances can make digital formats, software, and hardware obsolete, and support for proprietary or niche formats can decline or disappear. When either the software or hardware necessary for reading or viewing digital materials is no longer available, they become inaccessible.

Efforts to address these challenges

Digitization Projects:

Many institutions, including libraries, museums, and universities, are actively engaged in digitization projects to preserve their collections and provide online access. These efforts often involve scanning or photographing physical materials to create digital copies.

Online Archives:

Many digital archives and online repositories currently store and provide access to digitized historical and cultural materials. Examples include the Internet Archive, Google Arts & Culture, and various national libraries’ digital collections.

Open Access Initiatives:

Some institutions are embracing open access principles, making their digitized collections freely available to the public. This facilitates wider access to cultural and historical knowledge.

Conservation Efforts:

Conservationists work to preserve physical artifacts, ensuring that they are stored in controlled environments to minimize deterioration.

Power of partnerships

Despite these efforts, challenges still remain. These include funding constraints, the sheer volume of material to digitize, and the need for international cooperation to preserve global heritage.

Indeed, preserving digital heritage is an ongoing process that demands adaptability and vigilance along with ongoing resources and expertise. As technology evolves, digital heritage institutions must continually update their preservation strategies. Fortunately, innovative technology companies are partnering with heritage institutions to bring a wide range of benefits afforded by digitization.

Society also has an important role to play in today’s fast-paced digital landscape. Global support to promote the digitization and preservation of historical and cultural information is crucial in ensuring access for future generations.

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