Data Inventory​​
Create a comprehensive inventory of your legacy media holdings.
Many organizations lack a complete picture of the information they have stored on legacy media. Over time, data accumulates across departments and locations, becoming increasingly difficult to track, quantify and assess.
Ovation’s Data Inventory service is an on-site assessment of legacy media holdings. Our specialists work within your organization to identify and document legacy media, creating a comprehensive inventory that establishes what exists, where it is located, and its condition.
The resulting inventory report provides the insight needed to plan future initiatives with confidence. Whether you’re considering digitization, integration, compliance activities, or long-term information management strategies, a data inventory establishes a factual baseline for decision-making.
By replacing assumptions with accurate information, organizations can better prioritize resources, reduce risk, and develop more effective plans for managing their information assets.
Benefits
Accountability
Project Planning
Establish the scope and condition of collections before digitization or other projects begin.
Risk Reduction
Identify vulnerable media and undocumented assets before valuable technical information is lost.
Investment Prioritization
Direct budgets toward the collections that offer the greatest operational or business value.
Clear Oversight
Inventory digital collections so organizations can see what they have, where it is, and its condition, supporting informed preservation and funding decisions.
Prioritization
Highlight at‑risk formats and vulnerable materials, helping teams focus digitization efforts where the risk of loss is highest.
Operational Ease
Replace scattered spreadsheets and informal records with a single, reliable view of collections, saving time and reducing friction between teams.
Accountability
Maintain clear records of digital collections to support governance, donor confidence and long‑term custodial responsibility.
Collection Visibility
Document scientific data stored on legacy media and gain a clear picture of what exists.
Research Continuity
Identify aging media before important research data becomes inaccessible.
Digitization Planning
Use inventory findings to accurately scope projects and allocate resources.
Data Stewardship
Maintain reliable records of scientific data assets to support long-term accessibility and management.
For more information, contact us.
Find out how Ovation can help you transform your data from difficult problems to valued and usable resources.
The Ovation Method
Our suite of customized solutions provides the full end-to-end data management environment at every stage of the data lifecycle. Liberate and integrate your data effectively with our expert guidance and proprietary technologies. Here is how it works:
